Other legal requirements

Freedom of information

The WA Freedom of Information Act 1992 requires agencies to publish certain information about their operations, policies and practices. To meet the requirements of Part 5 of the Act, an information statement is available on the FPC website.

This year, the FPC received four applications under Freedom of Information (FOI) legislation. Statistics for 2017-2018 were reported for inclusion in the Information Commissioner’s Annual Report.

Internal control

The FPC, through the Audit and Risk Committee oversees the corporate governance responsibilities of the financial reporting process, internal control system, risk management, the audit process, and compliance monitoring with applicable laws and regulations.

Management has responsibility for establishing and maintaining an effective system of internal control structures.

Compliance with public sector standards and ethical codes

We comply with the Public Sector Code of Ethics, through our own Code of Conduct.

Our employees are required to complete the Public Sector Commission’s Accountable and Ethical Decision Making (AEDM) refresher training every two years. AEDM workshops have been scheduled for the second half of 2018.

The FPC’s Individual Development Plan system also requires staff to reaffirm they have read and understood the information provided in the Code 
of Conduct. 

Public interest disclosure

In accordance with the Public Interest Disclosure Act 2003, a public interest disclosure (PID) is made when a person discloses to a proper authority, such as a PID officer, information that tends to show past, present or proposed future improper conduct by 
a public body in the exercise of public functions.

Public Interest Disclosure Officers for the FPC have been appointed. Internal procedures relating to our obligations under the Act have been implemented.

During the year, no public interest disclosures were received by the FPC.

State Records Act 2000

In accordance with Section 61 of the State Records Act 2000 and the State Records Commission (Standard 2 – Principle 6), the FPC has an approved Record Keeping Plan (RKP).

The RKP describes how records are created, maintained, managed and disposed of in accordance with regulatory and best practice requirements, ensuring proper and adequate records are maintained.

The Plan was reviewed in May 2018 and will be updated to incorporate new business systems. A highlight was the August 2017 upgrade of the Electronic Document and Records Management System.

Online records management training for new staff and awareness and compliance training for existing staff will be produced in-house.

 

Disability access and inclusion plan

Our Disability Access and Inclusion Plan (DAIP) ensures that people with disability, their families and carers are able to access our services and facilities, providing them with the same opportunities, rights and responsibilities enjoyed by all.

The DAIP is available on the FPC website with a review of the Plan to take place over the next 12 months.

Reportable expenditure

In accordance with section 175ZE of the Electoral Act 1907, the FPC incurred the following expenditure in advertising, market research, polling, direct mail and media advertising. Total expenditure for 2017-2018 was $115,924.61 (including GST).

Expenditure type Description Amount Total
Advertising agencies   $0 $0
Market research agencies   $82,859.70 $82,859.70
Polling organisations   $0 $0
Direct mail organisations   $0 $0
Media advertising organisations      
Adcorp Recruitment $13,134.38 $33,064.91
Forest operations notices $19,930.53  
Total     $115,924.61